Let us be honest here; we all want to organize a sustainable event, but this may not harm the concept, the quality and the experience of the visitors. Below you can find a number of simple tips thanks to which you can make your event a lot environmental-friendlier:

1. Transport

One of the biggest evildoers is of course the CO2 pollution caused by the people visiting your event.
• Promote a carpool service on your website. Launch one specially for your event or make use of www.karzoo.be.  This kind of transport offers great networking opportunities by the way!
• Stimulate the use of public transport as much as you can. Kortrijk Xpo Meeting Center can be very easily reached by bus 1, 12 or 13 departing from the Kortrijk train station.

2. Communication

Nowadays there are countless online possibilities for all the communication and promotion concerning your event. This means that you can practically withhold from sending out paper invitations and announcements.
• Scan your documents instead of printing and filing them. Not only do you save quite some paper, you can also save up on precious space
• Encourage your speakers to digitally share their information. Slideshare is a very useful tool to this end.
• Make use of a wide scope of online media and social networks to invite your guests and inform them about your event
• In case you still need paper, for your catalogue for instance, use environmental-friendly ink and paper

3. Catering

• Nowadays there are numerous biological and sustainable/fair-trade alternatives in order to offer your guests a wonderful coffee break or delicious meal.
• Explicitly ask to work with seasonal products
• One of the main problems is that most of the time, too much food is provided. It is therefore advised to ask your invited guests to explicitly mention if they will be present for the welcome coffee/the reception etc. or not. If there is a lot of food left Kortrijk Xpo Meeting Center always contacts Poverello in order to come and pick it up. Another option is to make the people who do not show up pay a fee. The money from these fees can then be given to a good cause.

4. Miscellaneous

• Opt for an ecologically sound promotional present
• Provide sustainable carrier bags for the visitors of your fair
• Cooperate with local suppliers. Let local deliverers take care of the audio during your event for example.
• Adequately and sufficiently communicate how you, as organizer, make an effort to create an ecologically sound event and encourage your exhibitors/sponsors/invited guests to contribute their mite.